Issued by David Fields, a Chartered Management Accountant and CIMA Member in Practice, acting through Daybooks Limited.
Effective from: December 2025
1. Who We Are
Daybooks Limited is a UK-based governance and accounting practice operated by David Fields, a Chartered Management Accountant and CIMA Member in Practice. We are committed to protecting your personal data and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Data We Collect
We may collect and process the following personal data:
Full name, date of birth, and residential address
Identity documents (e.g. passport, driving licence, national ID card)
Proof of address documents (e.g. utility bills, bank statements)
Biometric data (e.g. facial recognition images used for ID verification)
Contact details (email address, phone number)
Business or company information (e.g. company number, director details)
AML verification outcomes and compliance records
3. How We Collect Your Data
We collect data through:
Direct submission by you (e.g. onboarding forms, ID documents)
Secure biometric verification platforms (e.g. APLYiD via Wolters Kluwer)
Certified copies presented in person or electronically
Secure file transfer portals or encrypted email (where appropriate)
We do not encourage the use of unprotected email for sensitive documents.
4. Why We Collect Your Data
We collect and process your data for the following lawful purposes:
To comply with Anti-Money Laundering (AML) regulations
To verify your identity under ECCTA and Companies House requirements
To fulfil our contractual obligations to you
To maintain professional records and meet regulatory standards
To communicate with you regarding services, filings, and deadlines
5. How We Protect Your Data
We take data protection seriously and implement the following safeguards:
🔒 Encryption during transmission and storage
🔐 Access controls limiting data to authorised personnel only
📋 Regular audits and compliance reviews
✅ Secure biometric verification via trusted third-party providers
🧾 Document retention in line with statutory and professional requirements
6. Your Consent
We will always seek your explicit consent before collecting or using your personal data, including biometric data. Consent is typically obtained through our engagement letter or onboarding process.
7. Data Sharing
We may share your data with:
Regulated third-party providers for AML and biometric checks
Government bodies (e.g. HMRC, Companies House, Charity Commission)
Our professional regulator (CIMA), if required
Law enforcement or the National Crime Agency (NCA), where legally obligated
We do not sell or share your data for marketing purposes.
8. International Clients
If you reside outside the UK, biometric verification may not be available. In such cases, we may request certified documents via a notary or other recognised professional. Please contact us for guidance.
9. Your Rights
You have the right to:
Access your personal data
Request correction of inaccurate data
Withdraw consent at any time
Request deletion of data (subject to legal and regulatory retention requirements)
Lodge a complaint with the Information Commissioner’s Office (ICO)
10. Contact Us
If you have questions about this policy or how your data is handled, please contact:
info@daybooks.com